Queries in Reporting are dynamic. If the data changes over time, the results of the query will change as well. After you have created a query that you feel you might want to see results for again, you can save it as a Look.
To Save a query as a Look. Click on the Gear Icon to the right of the Run button. Then click "Save as Look..."
Give your Look a Title and add a description to help you remember what data the Look queries.
The Look will default to save as a Personal Look when you click the Save button on the bottom right corner. You can also Save & View Look which will take you to a new page that just views the query you've created.
Group or Personal?
Personal Looks are queries that you have created, but no one else can see. You can also save a Look to a Group view. Then anyone in your district with access to Reporting can view your Look and query data from there.
A note about Scoping: Other users would be able to view your Look, but if they don't have access to the student data contained in your Look, they will not be able to see that data. Looks are scoped to the user. For example: If a district-level employee creates a Look, they would see results for the entire district. When that Look is saved to Group, a principal in the district can also view the Look, but their scope would be limited to their own building.
To download a report you've created to your computer, click on the Gear Icon to the right of the Run button. Then click Download. You'll be presented with an options screen.
Note that the default row limit on any export is 500 observations. You may override this behavior by adjusting the 'Limit' section in your options screen.
You'll also be able to choose which file type you would like use to format your data. If you're unsure which file type you should use, choose Excel. Excel files will open in nearly all spreadsheet software.
Downloading from a Dashboard - Tips and Tricks
There are a couple of ways to download the data when viewing a dashboard, and there are default settings that will impact the data you see after export.
Static snapshot export
If you want a snapshot of the screen as-is, it's easiest to download the entire dashboard from the 'Dashboard actions' icon. You'll get to select between CSV or PDF files for the export.
The PDF export will look most akin to the dashboard as if you had taken a screenshot of the information, whereas the CSV export will generate a file for each individual tile on the dashboard.
Data exploration export
If you're wanting to do a deep dive into the data, we recommend downloading individual tiles from 'Tile actions' so you'll have more flexibility with your export formatting:
Click the dropdown on 'Advanced data options' and ensure 'All results' are selected if you want to override the default limit of 500 observations.