Why Send Emails Through SchoolStatus?
Emailing parents in SchoolStatus will keep all your parental communication in one place. When a parent has a 'testy' exchange with you, it's already documented. You don't need to BCC an administrator, they have access to your parental communication history. Emails to your EL parents can be translated into their native language and when they respond in that language, you can translate it back to English.
You can email a student's parent in SchoolStatus from the Student Card.
Click on Contacts and then choose the contact you want to email (note the contact must have an email address in your student information system for SchoolStatus to see the email address).
Then, you can click on the 'Email' icon in the contact's card.
When you click that button, a composition window will open that is pre-addressed.
Type your message, and you can drag and drop files (or click on the attachments section to open a file chooser window).
You can also translate your email into multiple different languages. You can have meaningful conversations with the parents of your EL students in a way that makes them comfortable and more likely to respond.
How to Email a Student Group
Click on Groups on the left side menu of your account and select the group you would like to email by clicking on that group. Once the group has been selected, you should now see Email highlighted within a blue box. Click Email!
Next, you will see a screen labeled New Email. This will look much like a normal email with the familiar fields To, Subject, Attachments, and so on. The 'To' field should be populated with the name of the Student Group along with the number of contacts that will receive the email just below. Email perks: you can send attachments, you can translate your message to a different language, and there are no character limits! Once you have your message typed and your attachments added, simply click Send and you're done!
*Please note - your email will be sent to your contacts that have a preferred email set. If you have not set your preferred emails, this will default to your preferred contacts who have email addresses. If those are not set, then this will be sent to ALL contacts with email addresses on file for all students within this group.
How to Email a Course
First, navigate to the My Students page. If you are a teacher, this is your default screen. For administrators and other non-teacher accounts, you will first select a teacher from the teacher drop-down below the black bar in the upper right after selecting the My Students module.
From the drop-down menu choose Term and select a term.
Once you have chosen a term, a new drop-down appears called Course. You will now select a course from this menu.
Now that you have selected a term and a course, the button Email Course is now available. Hit Email Course to send an email to all of your preferred contacts with preferred emails set.
You can also view which contacts will and will not receive the email. SchoolStatus displays that X out of Y contacts will receive this message. Click on this for additional details. You can also click on Will Receive to see a detailed list of the contacts that will receive the email.
You can also click on Will Not Receive to see a detailed list of contacts who will NOT receive the message.
You have now successfully emailed an entire course. The history of this email will be visible on the Student Card - Engagement section along with the History section of SchoolStatus.