Now that the school is over for the year, what happens now? Below, are some EOY duties that a SPOC can do to prepare for the next school year.
Oftentimes users will change schools, need a different scope of access, or perhaps leave the district. As the SPOC, you have the ability to make these account changes! Whether it's changing or adding schools to a user, modifying their access by creating a teacher account or a non-teacher account, or deactivating user accounts that are no longer with your district. **Note** Due to security purposes, user accounts are not automatically deactivated.
To modify a user's account, simply log into your account and click User Management on your side menu. Select if the user is currently set up as a Non-Teacher or Teacher and type their first or last name in the 'Find User' box. Now, click Actions on the far right and select Modify to make changes to a user's account such as changing the school or adding a school. Click Update to save your changes!
To deactivate a user's account, simply log into your account and click on User Management on your left side menu. If your district has opted for Feedbak, you'll want to first remove the checkmark so the user is no longer visible in Feedbak by clicking on Teacher Creation, type their first or last name in the Find Teacher box, then click on the checkmark to remove it. Then, click on User Management at the top left to select if the user is currently set up as a Non-Teacher or Teacher and find the user by typing their first or last name in the 'Find User' box. Then, click Actions on the far right and select Deactivate. When prompted, confirm the user needs to be deactivated and click Ok.
Updating Student and User Groups
Throughout the school year, Student and/or User Groups have been created for one reason or another. Now that school is over, most users will no longer need access to students within those groups. Each day an account sweep of Student Groups is run and the SPOC is notified via email if there are students out of scope. As the SPOC, you can edit or delete these groups. Simply click Groups on your left side menu and locate the group you need. Click on the group name to open it, click Actions - then select Edit or Delete at the top right. If you are editing, click Update to save any changes you made. If you are deleting the group simply confirm by clicking Delete when prompted. **Note** Due to security purposes, Student and User Groups are not automatically deleted.