When you need to see a specific list of students within your scope or send a message to certain parent contacts, create a SchoolStatus Student Group.
*Note, if you need students in your group who are not currently in your scope, your admin or supervisor will need to put those students in a Student Group and make it visible to you.
**Any Student Group created by a teacher will be checked nightly against the district SIS (Student Information System) to ensure accuracy for scope of access. These specific Student Groups will be updated based on roster changes during our nightly sync and will ONLY remove students who are no longer assigned to that teacher.
***Groups created by teachers from the previous school year are DELETED once the new school year begins. Any group created by an administrator or via Searchlight will remain unless deletion is requested by the district.
From your dashboard, select the Groups utility, and then click New.
Type in a title, like "2018-19 Beta Club" and a description, and select Student as the group type.
Pro tip: Put the current year in the title, to make it easier to identify "old" groups next year.
Then, type in student names and select students to add them to the group.
Pro Tip: Make sure you are selecting the correct student by inspecting the student name, school and grade before you click the name. If you accidentally add the wrong student, no worries! Just click the red trash can to the right of the student name to remove.
Once you've populated your group, you'll want to set the Visibility to "Just Me." Click "Update" to save.
Pro Tip: If you have the User Group Admin module, you can share access to the Student Group by adding other SchoolStatus users to a User Group, and then selecting that User Group instead of "Just Me" for Visibility. Create your User Group first, and use a similar title for both, so that you can easily find and edit them later.)
To create a User Group of Teacher/Admin users who can access your Student Group, check out our Create a User Group article.
How to edit a Student Group
Note: Student Groups created using Searchlight can NOT be edited.
As the group creator, you can edit your group anytime. Remember, Groups are custom- not dynamic- so even though a group may be called "All 5th Graders", these groups can't update on their own. If a Student Group was created by someone else and then they gave you access to it, you will not be able to edit or delete the group or its members. You'll need to contact the person who made the group to make these
Open the Student Group
On the left side menu, click on Groups. Next, click on the Group you need to change. At the top right, click on Actions and then Edit.
**Any Student Group created by a teacher will be checked nightly against the district SIS (Student Information System) to ensure accuracy for scope of access. These specific Student Groups will be updated based on roster changes during our nightly sync and will ONLY remove students who are no longer assigned to that teacher.
*Note, if your admin or supervisor created your Student Group, you will need to reach out to them and request that the change be made for you.
Step 2 - Click inside the box labeled Add members and find the student name you wish to add by typing all or part of their name, and clicking them when they appear. Repeat this process for each student you need to add. Then click Update and you're done!
How to remove a student
Step 1 - On the left side menu, click on Groups. Next, click on the Student Group you need to make a change to. You should now see the full list of students populate. At the top right, click Actions and then Edit.
*Note, if your admin or supervisor created your Student Group, you will need to reach out to them and request that the change be made for you.
Step 2 - Using the scroll bar next to the list of students, find the student you need to remove and click on the red trash can icon to the right. Click Update and that is it!
Pro-Tip: Refreshing your account after you make your change will help you to see the updated information!
While you're in the Groups module, please don't forget to mark any student group you wish to send mass messages to as 'Notifiable'. You can do this by clicking the button at the top right after selecting your group.
Clicking the 'Notifiable' button will turn it green so you know that it's been toggled on.
Now, this group will be available in your Notify Message Center. To learn more about sending Notify Messages, simply click here.
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