When you need to see a specific list of students within your scope or send a message to certain parent contacts, create a SchoolStatus Student Group.
Additional information about Student Groups:
- If you need students in your group who are not currently in your scope, your admin or supervisor will need to put those students in a Student Group and make it visible to you.
- Any Student Group created by a teacher will be checked nightly against the district SIS (Student Information System) to ensure accuracy for scope of access. These specific Student Groups will be updated based on roster changes during our nightly sync and will ONLY remove students who are no longer assigned to that teacher.
- Any Student Group created by a teacher will be deleted before the new school year begins. Any group created by an administrator will remain unless deletion is requested by the district.
How to create a Student Group
From your dashboard, select the Groups utility, and then click New.
Type in a title, a description, and select Student as the group type.
Pro tip: Put the current year in the title, to make it easier to identify "old" groups next year.
Add members by selecting the "Add Members" dropdown. Search for the student name you wish to add by typing all or part of their name, and clicking them when they appear. Repeat this process for each student you need to add.
Pro Tip: Make sure you are selecting the correct student by inspecting the student name, school and grade before you click the name. If you accidentally add the wrong student, no worries! Just click the red trash can to the right of the student name to remove.
Once you've populated your group, you'll want to set the Visibility to "Just Me." Click "Save" to save.
Pro Tip: If you have the User Group Admin module, you can share access to the Student Group by adding other SchoolStatus users to a Staff Group, and then selecting that Staff Group instead of "Just Me" for Visibility. Create your Staff Group first, and use a similar title for both, so that you can easily find and edit them later.
To create a Staff Group of Teacher/Admin users who can access your Student Group, check out our Create a Staff Group article.
How to edit a Student Group
Note: Student Groups created using Searchlight can NOT be edited with this method. Learn more about Searchlight here: All About Searchlight
As the group creator, you can edit your group anytime. Remember, manually created groups are custom - not dynamic - so even though a group may be called "All 5th Graders," these groups will not update on their own.
Note: if a Student Group was created by someone else and then they gave you access to it, you will not be able to edit or delete the group or its members. You'll need to contact the person who made the group to make any edits.
Open the Student Group
On the left side menu, click on Groups. Next, click on the Group you need to change. Once you're in the appropriate group, click on Actions and then Edit from the top right.
How to add a student to a group
Add members by selecting the "Add Members" dropdown. Search for the student name you wish to add by typing all or part of their name, and clicking them when they appear. Repeat this process for each student you need to add.
Click Update to save your Changes or Cancel to leave without saving.
How to remove a student from a group
Using the scroll bar next to the list of students, find the student you need to remove and click on the red trash can icon to the right of their name. Click Update to save your changes or Cancel to leave without saving.
Pro-Tip: Refreshing your page after you make your change will help you to see the updated information!
How to delete a group
Open the appropriate group from the Groups utility. Use the red Delete option in the top right corner to delete. This will open an Alert asking, "Are you sure you want to delete this group?" Select the blue Delete option to proceed with deletion, or Cancel to leave without saving.
How to make a group visible for Notify messaging
To enable Notify messaging to a group, they will need to be marked as 'Notifiable." You can do this by clicking the button at the top right of your group.
Clicking the 'Notifiable' button will turn it green to confirm that it's been toggled on.
Now, this group will be available in your Notify Message Center. To learn more about sending Notify Messages, simply click here.