If you read the article What Are Modules? you may have wondered what to do when a user needs to be an admin in some situations, and a teacher in other situations. You can create two logins for this user, which is detailed below.
Pro tip: Another option is to create a teacher account (by design, linked teacher accounts are limited in scope to rosters of student enrolled in courses assigned to that user) and then create a school-wide dynamic group to allow the teacher to look up any student in the school. For more detail on this, please refer to our Dynamic Groups article.
We sometimes recommend giving that user two accounts, especially if they have to be observed in the classroom. Here are some situations where this may be helpful:
A Principal who teaches a course would need to have a teacher account to see students, and an Admin account to see the entire school and perform admin duties.
- For their teacher duties, we would recommend that you create a teacher account using the school email address email@example.com. Creating this account on the Teacher Creation page will give them all the teacher modules assigned by your district, including Feedbak, if the account holder would need to be observed as a teacher in the classroom.
- Then, we would recommend that you create an admin account using the email address with "+admin" added, like this: firstname.lastname@example.org. This would probably be the principal's all day/every day login account, because it would allow the principal to perform administrative duties. Since the email client will disregard the "+" and anything between it and "@", it will direct mail sent to the "+admin" account into the user's original email inbox.
A Counselor who needs access to all students, but also needs to be observed using Feedbak, needs the best of both worlds, especially for those districts who use Feedbak.
- To be observable, the user would need to be a teacher, so we would create a teacher account using the school email address email@example.com. We would link the teacher identity and include only the Feedbak, Help and Settings modules, so that Kelly can be observed.
- Then, we would create an admin account with the basic admin modules, but without the Feedbak module, since that would allow Kelly to see teacher observations. We'd use the email address with "+admin" added, firstname.lastname@example.org, to direct mail into the user's original email inbox. Kelly's "+admin" account would be the daily login account, and the teacher account would be opened only when Kelly received a notification email or needed to review Feedbak history.
A Lead Teacher or Academic Coach who is a teacher but also needs to help observe or review observations of other teachers would need two accounts, too.
- In this case, the user would need to see Courses, so we would go to Teacher Creation and create a teacher account using the school email address email@example.com, which would automatically assign all teacher modules, and Feedbak, too, if the teacher needs to be observed.
- Then, we would we would create an admin account with the email address with "+admin" added, firstname.lastname@example.org, using the basic admin modules plus the Feedbak module, since that would allow Marion to see all teacher observations in her scope. Other modules could be added, like Reporting and Feedbak Reporting, but this user probably may not need admin overview modules, like Attendance or Discipline.
When you are creating accounts, you'll probably have special cases like these- and will you wonder how to set up the accounts correctly. No worries- we do this all the time! Give us a call at 601-620-0613, chat with us, or email us at email@example.com.